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Getting from one show to the next is a critical part of tour planning. Roadcase travel events help you map out driving routes, estimate travel times, and keep your team informed about the logistics of moving between cities.

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Creating a travel event

To add a travel leg to your schedule:
  1. Click New event on the calendar
  2. Select Travel as the event type
  3. Enter departure and arrival locations
  4. Add the date and any relevant notes
  5. Click Save

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Travel fields

FieldDescription
TitleA name for this travel leg (e.g., “Chicago to Detroit”)
Date & timeWhen the travel begins
Departure locationWhere you are leaving from
Arrival locationWhere you are headed
DistanceThe distance between locations
Estimated drive timeHow long the drive is expected to take
NotesAdditional details like route preferences or stop suggestions

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Route planning

Travel events give you visibility into the driving logistics of your tour. When you lay out travel events between each show, you can quickly identify:
  • Long drives that may need an early departure or a rest stop
  • Back-to-back shows with tight travel windows
  • Routing inefficiencies where rearranging dates could save hours on the road
When planning a tour, look at your travel events as a whole. A drive that looks manageable in isolation might be exhausting after three consecutive long-haul days.

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Travel on the calendar

Travel events appear on the calendar between your shows and lodging events, giving you a complete day-by-day picture of your tour. This is especially useful in the week and day views where you can see how travel, shows, and lodging fit together.

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Combining with other event types

Travel events work best when used alongside Lodging and Shows. Together, these three event types form the backbone of your tour itinerary — where you are playing, how you are getting there, and where you are staying. For air travel between cities, see Flights. For multi-stop journeys that combine driving and flying, see Trips.