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When you are touring across the country or internationally, timezone management is essential. A show at 8 PM in Nashville is not the same as 8 PM in Los Angeles, and your team needs to know exactly when things are happening in local time. Roadcase handles timezones automatically so your schedule is always accurate, no matter where you are.

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How timezones work in Roadcase

Every event in Roadcase is stored with its local timezone based on the venue or event location. When you create a show at a venue in Chicago, the times are in Central Time. When you create a show in Denver, the times are in Mountain Time. This means the schedule always reflects the local reality of where the event is taking place. Your calendar displays event times adjusted for each event’s location, so you see the correct local time for every show regardless of where you personally are when viewing it.

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Automatic venue timezone assignment

When you assign a venue to a show, Roadcase automatically sets the event’s timezone based on the venue’s location. If a venue is in New York, the event gets Eastern Time. If you later change the venue to one in Los Angeles, the timezone updates to Pacific Time. This removes the guesswork and ensures your times are always correct for the location where the event is happening.
If you create an event without a venue, you can manually select the timezone. Once a venue is assigned, the venue’s timezone takes precedence.

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Timezone display

When viewing the calendar, Roadcase shows event times in the timezone of each event’s location. If you have a show in New York at 8 PM Eastern and another in Nashville at 8 PM Central on the same day, both display at their respective local times.
Pay close attention to timezones when you have back-to-back shows in different zones. A show ending at 11 PM Eastern followed by an early load-in at 10 AM Central gives you more time than it looks at first glance — but a westbound-to-eastbound jump can eat hours you thought you had.

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Travel across timezones

Timezone awareness is particularly important when planning travel between shows:
  • Driving west — You gain time, so a 6-hour drive might land you only 5 hours later by local clock
  • Driving east — You lose time, making tight turnarounds even tighter
  • Flying across multiple zones — Account for the time difference when calculating how much rest your crew gets between arrival and the next event

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Multi-artist calendars

When managing multiple artists who may be performing in different timezones on the same day, the calendar handles each event independently. Each show displays in its own local time, giving you an accurate picture of your full operation.
When communicating schedules to your team — especially in group chats or emails — always specify the timezone alongside the time. “Load-in at 2 PM Central” is much clearer than just “load-in at 2 PM” when half your crew is flying in from the East Coast.