Creating a block date
To block a date:- Click New event on the calendar
- Select Block date as the event type
- Set the date or date range you are unavailable
- Add an optional note explaining the reason
- Click Save
Who can see block dates?
Block dates are personal to the team member who creates them. However, administrators can view all block dates across the team. This gives administrators and booking agents the full picture of team availability when planning tour dates.Block dates are not visible to non-admin team members other than the person who created them. This preserves privacy while still giving the people who plan your schedule the information they need.
Conflict detection
When a new event is created on a date that overlaps with a block date, Roadcase alerts administrators to the conflict. This helps prevent scheduling shows or rehearsals on dates when a key team member is unavailable. Conflicts do not prevent you from creating the event — they serve as a warning so you can make an informed decision. Sometimes a show opportunity is too good to pass up, and the team member may be willing to adjust their plans.Best practices
- Block early — Encourage your team to add known unavailable dates as soon as possible, especially holidays and personal travel
- Be specific — Use the notes field to explain the reason for the block so administrators have context when evaluating conflicts
- Review before routing — Before locking in tour dates, check the calendar for block dates across your team