Roadcase supports a wide range of event types so your calendar captures everything happening in your touring life. Each event type has its own icon, color, and set of fields tailored to its purpose. This page is a complete reference for every event type available.
Show
The richest event type in Roadcase. Shows represent performances at venues and support the full suite of show operations: schedules, deals, settlements, guest lists, advances, riders, stage plots, and more.
Rehearsal
Band rehearsals with date, time, and location. Use rehearsals to keep practice sessions on the shared calendar so the whole team knows when and where to show up.
Business events
Meeting
Business meetings with managers, labels, agents, lawyers, or other industry contacts. Track the who, when, and where of every meeting.
Interview
Press and media interviews. Useful for tracking promo schedules around tours and album cycles.
Media appearances, press days, and promotional events that do not fit neatly into the interview category.
Creative events
Writing session
Songwriting sessions with date, time, and location. Keep a record of when and where writing happens — useful during catalog and publishing discussions.
Travel and logistics
Travel
A travel leg between two locations. Each travel event includes departure and arrival locations with details like distance and estimated drive time. Use these to plan how your team gets between shows.
Lodging
Overnight accommodations. Lodging events support several types:
| Type | Description |
|---|
| Hotel | Standard hotel booking |
| Airbnb | Short-term rental |
| Couch surf | Staying with friends or contacts |
| RV park | For artists touring in RVs or buses |
| Other | Any other arrangement |
Flight
Track individual flights with airline, flight number, departure and arrival airports, and times. Flights give your team visibility into who is flying where and when.
Trip
A trip groups multiple travel legs, flights, and lodging into a single itinerary. Use trips to organize complex travel arrangements — for example, a fly date that involves flights, a rental car, and a hotel.
Scheduling events
Hold
A tentative date hold. Use holds to mark dates being discussed but not yet confirmed. This is common during the booking process when a promoter or venue is considering a date. Holds keep the date visible on the calendar so you avoid double-booking.
Block date
Personal unavailability. Each team member can block dates to mark when they are not available. Administrators see all block dates across the team and are alerted to conflicts when a block date overlaps with an event.
Learn more about availability
Custom events
Custom event types
Create your own event types with custom names, colors, and icons for anything that does not fit the built-in categories — photo shoots, video shoots, listening parties, fan meet-and-greets, and more.
Learn more about custom event types
Creating events
To create any event:
- Click New event on the calendar (or click directly on a date)
- Select the event type
- Fill in the details — at minimum, a title and date
- Save
Use the quick-add shortcut to create events fast. Click any date on the calendar and the event type picker appears immediately, letting you get an event on the calendar in seconds.
Common fields
Every event type shares these base fields:
| Field | Description |
|---|
| Title | The name of the event |
| Date and time | When it starts and ends |
| All day | Toggle for all-day events without specific times |
| Notes | Rich-text notes visible to the team |
