Shows

Shows are the primary event type in Roadcase. A show represents a performance at a venue and is the most feature-rich event type, supporting schedules, deals, settlements, guest lists, advances, stage plots, riders, and more.

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Creating a show

To create a show:

1. Click New event on the calendar
2. Select Show as the event type
3. Fill in the details:

4. Click Save

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Confirmation status

Shows can be either confirmed or unconfirmed (hold). This distinction is important during the booking process:

• Unconfirmed shows appear on the calendar with a visual indicator (e.g., dashed border) so your team knows the date is not locked in yet.
• Confirmed shows are solid bookings.

Toggle confirmation status at any time from the show detail page.

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Show details

Once created, a show has several sections you can populate:

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Billings

When multiple artists perform at the same show, you can set up billings to define the performance order. Each billing entry includes:

• The performing artist
• Their billing position (headliner, direct support, opener, etc.)

The billing order determines how artists appear on the show schedule and any generated documents.

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Venue association

Every show can be linked to a venue. When you assign a venue, Roadcase automatically pulls in the venue’s address, capacity, contacts, and photos. If the venue does not exist in your database yet, you can create one inline. See Venues for details.

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Show documents

You can attach documents directly to a show for easy access. Common documents include:

• Contracts and riders
• Parking and load-in instructions
• Local production contacts
• Day-of logistics notes

Documents attached to a show can be marked as admin-only to restrict visibility to administrators.

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Deleting a show

Administrators can delete a show from the show detail page. Deleting a show removes:

• The show and its schedule items
• Guest list entries
• Associated deal and settlement data
• Advance shares