Event attendance

Roadcase lets you track attendance for events — specifically, which of your road crew members will be at each show or event. This is essential for planning logistics like transportation and lodging.

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Road crew

Before attendance tracking is useful, you need to mark team members as road crew. Road crew members are the people who travel with the tour — as opposed to team members who may have Roadcase access but do not travel (like a manager working from home). To mark someone as road crew:

1. Go to Settings > Team
2. Find the team member
3. Toggle the Road crew designation

Only road crew members appear in event attendance tracking.

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Setting attendance status

For each event, road crew members can have one of three statuses: Administrators set attendance status from the event detail page under the Attendance tab.

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Viewing attendance

The attendance tab on any event shows a list of all road crew members with their current status. This gives you a quick view of who will be at each show.

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Use cases

Attendance tracking is useful for:

• Logistics planning — Know how many people need transportation and lodging at each stop
• Day-of coordination — See at a glance who is expected at the venue
• Conflict detection — Identify when key crew members are marked as not attending

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Dashboard integration

The dashboard surfaces attendance-related information for administrators, including availability conflicts where a team member’s block date overlaps with an event they are marked as required for.